Guide
Office Housekeeping Checklist: Daily, Weekly and Monthly Tasks
A working checklist you can adapt for your own office, whether housekeeping is done in-house or by a vendor.
By KARGAR Facility Management · Published
A checklist does two jobs: it tells housekeeping staff exactly what to do, and it gives the office manager something concrete to check against. The lists below are organised by frequency and area. Remove what does not apply to your office, add what is specific to it, and have the supervisor sign off each list.
Daily Tasks
Work areas
- Sweep and mop floors; vacuum carpets
- Dust desks, cabinets and window sills
- Empty bins and replace liners
- Segregate wet and dry waste
Washrooms
- Clean and disinfect toilets, urinals and basins
- Clean mirrors and wipe fixtures
- Refill soap, tissue and hand towels
- Mop floors and check for odour; repeat on a fixed round
Pantry and common areas
- Clean counters, sinks and appliances
- Wash crockery and clear dish racks
- Wipe reception, lift lobby and door handles
- Reset meeting rooms after use
Weekly Tasks
Surfaces
- Clean glass partitions and doors
- Wipe chairs and furniture in detail
- Dust phones, keyboards and shared equipment (as permitted)
Washrooms and pantry
- Descale taps, basins and tiles
- Clean refrigerator and microwave interiors
- Deep-clean waste bins
Checks
- Inventory of consumables
- Report damaged fixtures or lights
- Review the week’s checklist gaps with the supervisor
Monthly and Periodic Tasks
Floors
- Machine scrubbing of hard floors
- Shampooing or deep vacuuming of carpets (periodic)
High and hidden areas
- High-level dusting of ducts, vents and light fittings
- Cleaning behind and under furniture
- Fan and fixture cleaning
Back of house
- Storerooms and pantry storage
- Server-room surroundings (as permitted by IT)
- Fire exits and staircases
How to Use the Checklist
| Who | Responsibility |
|---|---|
| Housekeeping staff | Complete tasks and mark them on the checklist during the shift |
| Supervisor | Inspect a sample of tasks, sign off, and note gaps |
| Office or admin manager | Review sign-offs weekly and raise issues with the vendor |
Not sure how many people it takes to complete this list? Read how many housekeeping staff your building needs.
When a Checklist Is Not Enough
A checklist only works if someone supervises against it. If the lists are being ticked but the office still is not clean, the issue is usually staffing or supervision rather than the list. KARGAR’s office housekeeping services in Pune are built around supervised checklists like these; larger offices may need corporate housekeeping with shift-wise supervision.
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We survey the site, write the scope and staffing, and send a proposal you can compare line by line.
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